In order for a company to function at optimum standards, all departments and employees must be on the same page. In other words, there has to be synergy in the organization. The saying “a chain is only as strong as its weakest link” is extremely applicable to both small businesses and large corporations. Synergy can greatly improve the efficiency and effectiveness of the entire organization.
However, organizations do not come together automatically or through some stroke of luck. Harmonious effort must be put into action in order to achieve optimal levels of work performance and for the organization to flow smoothly. The effort must be made at all levels of the organization from top level management to lower level employees. Without this cohesiveness, the chances of a company succeeding in the long term are lowered.
Setting S.M.A.R.T Goals
The foundation of any organization is goal setting. Without setting goals, employees will have no idea about what they’re working towards and will have no motivation to increase productivity. Goal setting is a broad and in-depth topic, but there is a basic management strategy that helps organizations set goals effectively. The principal is that companies should set S.M.A.R.T goals:
Monitoring the progress of these S.M.A.R.T goals will help companies get an idea of how well different departments are working together and coordinating with each other.
Establish Strong Leadership
Without effective and strong leadership, a company cannot function smoothly. A good leader is one that has excellent management skills, complete knowledge of the company, and can create and execute plans. Most importantly, the leader has to be respected and trusted by employees.
If there is a poor leader or no leader in place, employees will have no sense of direction. When issues arise, a leader has to know exactly how to solve it in a manner the best benefits the company.
Monitoring progress is another key element of smooth running organization. It is much easier and cost effective to perform routine maintenance on a vehicle rather than waiting until something breaks to address it. The same concept applies to organizations.
Self-assessments allow for routine monitoring of:
- Individual performance
- Departmental performance
- Company performance
Self-assessments involve evaluating the individual, department, and the company on certain criteria that is decided based upon the company’s goals and objectives. The S.M.A.R.T goals mentioned earlier will come in handy when self-assessing. Goals should be set for individual employees, each department, and the company as a whole. Then progress towards these goals is analyzed in the self-assessment.
The frequency in which self-assessments are performed will vary with different companies. Some prefer to analyze quarterly, yearly, or even monthly. On an individual basis, each employee should constantly be working to assess themselves. For departmental and company performance, it’s typically best to self-assess quarterly so that comparisons can be made and trends can be established.
Set up the proper environment
Organizations have to create the type of working environment that encourages team work and interrelated activities. This allows different departments to see what other departments do and how they are related. The better understanding each employee has of what another employee does, the smoother the company will function.
Make it easy for employees to work together by setting up an intranet or using project management software that allows for collaborations. A smooth running organization is all about teamwork and coordination. When all the pieces come together and create synergy, the results can be amazing.
Karen Burke is the President and Founder of Kare Products. Karen has over 30 years of expertise creating ergonomic furniture that helps avoid injury and promotes health for all types of discomfort and body sizes.